Q Writing in Business (Chapter 2) Analyzing a Memo Study the LEARNING MATERIALS for this topic and then complete this assignment. Number your responses and use headings or titles to identify the sections of your submission. When your submission is well-formatted, well-organized, and includes numbered responses it helps you to earn maximum points on the assignment! Understanding the functions of interoffice memos is crucial when choosing the best communication channel in the workplace. Being able to analyze the audience and purpose of a scenario is an important skill to help you justify the necessity and effectiveness of a memo. Read the memo below in which a university president addresses the employees at the university. Analyze the content of the memo in comparison to the concepts presented in the learning materials. ________________________________________ To: All Employees From: Larry Ogawa, President, University of State Date: January 15, 2021 Subject: Future Expenditure Guidelines After careful deliberation, I have determined it is necessary to begin the initial steps of a financial stewardship program that carries UState through what appears to be a two-year cycle of a severe state shortfall in revenue and subsequent necessary legislative budget reductions. Beginning February 1, 2021, the following actions are being implemented for the General Fund, Auxiliary Fund, and Capital Fund in order to address the projected reductions in our state aid for the remainder of this year 2020-21 and next year 2021-22. • o Only purchases needed to operate the university should be made so that we can begin saving to reduce the impact of the budget reductions. o Requests for out-of-state travel will require approval from the Executive Committee to ensure that only necessary institutional travel occurs. o Purchases, including in-state travel and budget transfers, will require the appropriate vice president’s approval. Please understand that we are taking these prudent steps to create savings that will allow UState to reduce the impact of projected cuts in expected legislative reductions. Thank you for your cooperation, and please direct any questions to my office. ________________________________________ Submit your answers to the following questions: Make sure you refer back to the learning materials for this topic. 1. Based on what you learned about word choice and tone, is this memo written for the audience? Why or why not? 2. Based on what you learned about word choice and tone, is this memo written with appropriate language? Why or why not? 3. Which parts of the memo could be more concise? Explain. 4. Which parts of the memo could be more clear? Explain 5. Did the writer choose the best delivery channel for this message? Why or why not?